VENDOR INFORMATION
Stall Application Requirements
Vendors must ensure the following items have been provided with the Vendor Application Form & Agreement:
- Completed Application Form including all relevant stall particulars
- Payment of Stall Fee + GST
- Diagram of Vendor Stall Layout
- Photo of stall (from past displays or markets)
- Details of stall products
- Copy of current Public Liability Insurance (minimum $10 million)
- Be available to trade for the entire duration of the event.
These items are required in order for applications to be considered and must be provided at the same time. Please send these by either:
- Email to maff2631@gmail.com
- Post to: MAFF Coordinator, PO Box 3, Nimmitabel NSW 2631
How Do We Select Vendors?
We select a diverse range of art/craft, clothing, jewelry, trade and food stalls that complement each other and are in keeping with the Art Food Fashion theme. Selection and final decision of stalls and site locations is at the discretion of the MAFF Coordinator. The following are all taken into consideration when selecting vendors:
- We select stalls based on loyalty, product quality and diversity.
- Stalls must be available to trade for the entire duration of the event.
- Appearance and stall presentation. A photo of past or proposed stall MUST accompany Vendor application
- Accurate description of products/services. For Food items please ensure you have met various food hygiene and health regulations.
- Where possible, MAFF does not encourage vendors with same or similar products as we foster vendors to trade on their unique strengths. Where vendor applications are submitted for same or similar products the vendor that submits their application first will typically be accepted ahead of any same or similar product vendors.
2023 Fees
Stall Fees / Payments
Vendor Fees are based on site size and frequency of attendance over the year. 2×3 m vendor sites are $15 each per month with 3x3m sites at $20 each per month. Larger sites based on these combinations can be applied for upon discussion with the MAFF Coordinator. For example: If requesting a 3×3 m stall site for the months of June – October the total cost will $20 x 5 (months) = $100 payable upon application either by direct bank deposit or cheque. Vendor applications will not be considered unless this payment has been made and the information required as outlined in this brochure has been provided
Withdrawals / Non-Selection
If for any reason Vendors withdraw from the Monaro Art Food Fashion market the site will be reallocated to another vendor where possible with no refund payable. As MAFF aims to cross-promote vendors in our marketing we o seek loyal regular vendors. We do understand that illness and family issues may arise from time to time, so encourage communication between vendors and the MAFF Coordinator to ensure we all work cooperatively for the mutual benefit of all interests.
Covid-19 & Related Health Policies
MAFF is duty-bound to follow Government legal requirements where clearly announced. MAFF encourages the following of standard health and hygiene practices such as washing hands, use of hand sanitizer and the common sense approach of reducing the potential of spread of Covid-19 or any other pathogens. There is no mandatory vaccination requirements of any type at MAFF at the time of producing this document.
Nimmitabel — @ 1,100 metres elevation situated in the middle of nowhere & halfway to anywhere!
Environmental / Waste Management Information
- All food stalls must use biodegradable or reusable crockery and cutlery.
- Food stalls are asked to serve food in bowls, plates or cups, not large enclosed packaging unless agreed with the MAFF Coordinator.
- MAFF does not allow stalls to provide single-use plastic bags – only recyclable or biodegradable materials can be used.
- Patrons and vendors alike are encouraged to use recycle bins provided.
Food stalls must provide a waste bin for within their stall to collect food waste and if oil products are used in cooking , an oil drum must also be utilized.
MAFF takes it’s responsibility to dispose of waste appropriately. Please assist us by purchasing your own bin for food waste if required, and by disposing of oil appropriately off site.
Promotion
MAFF uses a diversity of social/printed/multimedia to promote interest and visitors to the monthly event. A modest promotional budget is allocated to grow MAFF in a wide range of public spaces.
The key MAFF audiences targeted include ACT Canberra, NSW South Coast, Gippsland as well as our immediate Snowy Monaro region. These areas combined have a prospective visitor population base exceeding 1 million people, by far the largest outside of any Australian state capital city.
Cross-promotion is encouraged with MAFF flyers and posters provided to regular monthly vendors attending MAFF for display at other market events.
Outdoor Stalls
Outdoor stall sites are located on a flat grassed surface at the front of the Nimmitabel Pioneer Memorial Hall. All outdoors Vendor Marquees/Tents must be weighted, not sharing weights between stalls . If required Vendor Stall Shells and Name Headers are available for hire at reasonable rates from Cooma Equipment Hire 6452 1705, Goulburn Party Hire 1300 782 055 or Barlens Hire 02-6206 2000.
Types of Vendor Stalls
- Arts – visual, music, dance, woodcraft, paintings, photography, etc
- Food and beverages – organic, processed, confectionery, etc
- Fashion – textiles, clothing, jewelry, ornamental, imagination endless
- Community organiations – not for profit district groups
- Display – Various Government and related agencies/programs
Art Stalls
Often provocative, but always interesting and attractive artists are encouraged to show their works and services at MAFF. Prices need to be clearly marked on items for prospective buyers to be unambiguously aware. Bargaining is at the discretion of the artist or representative retailer.
Food Stalls
We choose food stalls based on the uniqueness described, which must consist of a healthy, interesting cuisine. Organic foods, fresh and processed are encouraged. Please ensure all relevant health and hygiene procedures are closely followed. Please note that high power usage vendors 2kW+ must provide their own generator.
Fashion Stalls
These may comprise a wide variety of items ranging from textiles to finished clothing to jewelry and ornamental items. Whilst discretion is always taken MAFF may limit the vendors offering similar products and services.
Community Stalls
MAFF offers a limited number of subsidized not-for-profit Community Stall sites to promote the activities of their organization. These stalls can not sell items, but may seek donations, fundraising, membership and provide information on activities.
Display Stalls
These comprise exhibitions by Government agencies, NGOs and commercial organizations promoting various activities and located either in/outdoors.
MAFF 2023 Dates
Always the 1st Sunday of the month, with the exception of May (which is a themed market as part of the annual 2-day Steampunk @ Altitude festival)
- Sunday 1 October
- Sunday 5 November
- Sunday 3 December
Nimmitabel Pioneer Memorial Hall
- 34 Bombala Street, Nimmitabel (main highway & centre of town)
- Power leads and appliances must meet Australian Standards with leads a valid safety test tag. MAFF does not supply power extension leads.
- With limited taps onsite and access to water, vendors must share.
Vendor Stall Sites
MAFF Vendor sites are allocated in accordance with MAFF theme requirements & site capacity. To avoid placement issues, Vendors must provide clear and concise information on operating needs. These include stall power, water and sullage requirements where relevant. Please read all information in this brochure.
Two sites are offered externally, these generally being food vendors. 21 Vendor sites are provided within the Nimmitabel Pioneer Memorial Hall.
Preference will be given to placement of Vendors which agree to regular attendance at MAFF, in order to promote familiarity with visitors as well allow for effective cross-promotion.
Stall Size
Generally stall sizes are 2 x 3 metres or 3 x 3 metres or 6 x 3 metres these measurements use the formula width and depth, stall sites and pricing are calculated on a m2 units. If stall needs are outside these standard dimensions or Vendors need increased space, please specify the size required on the application form by specifying the total frontage x depth and by indicating your stall size on a scale drawing. Extra space will be charged ona pro-rata basis as determined by the MAFF Coordinator.
Having the exact Vendor stall dimensions is crucial to be able to fit all stalls accepted on site. This includes information for back of house, food preparation areas, change rooms and storage space where relevant.
Vehicles
MAFF limits vendor vehicles being on site during bump in and out only – with only emergency vehicles allowed during general public access times. Vendors must use the designated roadways in deliveries and removals. Vendor parking is available in nearby Clark Street, thus making it easier for visiting customers to park along the main street and attend MAFF.
Monaro Arts Food & Fashion is an exciting monthly upmarket event. Based on the timing of established existing regional markets MAFF seeks to maximise trade for the 1st Sunday of the month. This doesn’t conflict with other regular local markets, is anything but trash & treasure and captures the Canberra-bound traffic returning from the weekend. Entry is always free to the public with families very welcome. The location is the existing Nimmitabel Pioneer Memorial Hall (great for adverse weather & winter!) with hours tentatively 9am-4pm. MAFF will be coordinated and utilise the public liability insurance of the Nimmitabel School of Arts Inc, for which the hall was originally built for.